Job Description
Are you a detail-oriented individual looking to launch your career in a dynamic corporate environment? Apex Administrative Services is seeking a highly organized Entry Level Receptionist and Data Entry Specialist to join our growing team in Houston, Texas. This is an excellent opportunity for recent graduates or career changers to gain valuable administrative experience while working in a supportive, fast-paced office setting.
In this pivotal role, you will serve as the first point of contact for our clients, ensuring a professional and welcoming atmosphere while managing essential administrative functions, including accurate data entry and record management. If you possess a strong work ethic and a desire to learn, we want to meet you.
Responsibilities
- Manage incoming calls, emails, and visitors with a professional and friendly demeanor.
- Perform accurate data entry tasks, including updating databases, spreadsheets, and filing systems with high precision.
- Greet and direct guests, vendors, and employees to the appropriate personnel or meeting rooms.
- Assist in preparing correspondence, reports, and presentations using Microsoft Office Suite.
- Organize and maintain physical and digital filing systems to ensure easy retrieval of information.
- Coordinate calendar management and schedule appointments for management staff.
- Support the office team with various ad-hoc administrative projects.
Qualifications
- High School Diploma or GED required; Associate’s degree or relevant certification is a plus.
- Strong attention to detail and accuracy in data entry tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks in a busy office environment.
- Reliable transportation and a professional appearance.