Job Description
We are seeking a highly organized and proactive Part-Time Administrative Assistant to join our thriving team in San Francisco. If you are looking for immediate opportunities and want to make a significant impact in a dynamic environment, we want to meet you.
In this role, you will be the backbone of our daily operations, providing top-tier support to senior leadership. We pride ourselves on a modern, collaborative culture and offer the flexibility that part-time professionals value most.
Responsibilities
- Manage and coordinate complex calendars, schedule appointments, and arrange domestic and international travel.
- Compose and proofread professional correspondence, including emails, memos, and presentations.
- Prepare meeting materials, take detailed minutes, and distribute action items promptly.
- Process incoming communications, screen calls, and route inquiries to the appropriate parties.
- Maintain and organize both physical and digital filing systems to ensure easy information retrieval.
- Assist with event planning, including coordinating logistics for client meetings and team retreats.
- Perform data entry and generate basic reports to support business intelligence.
Qualifications
- High school diploma or equivalent required; Associate's degree or Bachelor's degree in Business Administration is a plus.
- Minimum of 2-3 years of administrative support experience, preferably within the San Francisco Bay Area.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Strong interpersonal skills with the ability to communicate effectively with diverse stakeholders.
- Demonstrated ability to multitask, prioritize tasks, and meet tight deadlines in a fast-paced setting.
- Professional appearance and demeanor, with a high level of discretion and confidentiality.