Job Description
Join our dynamic team as an Entry-Level Receptionist and kickstart your administrative career in Boston's vibrant business district. We're seeking a polished, energetic professional to serve as the first point of contact for our clients and visitors. This role offers comprehensive training and clear pathways for growth within our organization. Enjoy a collaborative environment with competitive benefits including health insurance, paid time off, and professional development stipends.
Responsibilities
- Manage professional front desk operations including greeting visitors, answering multi-line phone systems, and directing inquiries
- Coordinate office calendars, meeting room reservations, and executive travel arrangements
- Process incoming/outgoing mail, shipments, and manage inventory of office supplies
- Assist with onboarding new employees including badge preparation and workspace setup
- Maintain digital filing systems and support document management processes
- Coordinate office events and catered meetings
- Perform light clerical duties including photocopying, scanning, and basic report preparation
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of office/reception experience or relevant internship
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal communication and interpersonal skills
- Strong organizational abilities with attention to detail
- Professional demeanor with polished phone etiquette
- Ability to multitask in a fast-paced environment
- Basic knowledge of office equipment (printers, scanners, phone systems)