Job Description
Welcome to Pinnacle Operations LLC, a dynamic leader in the tech services industry. We are currently seeking a motivated and organized Entry Level Office Manager to join our expanding team in San Jose, California. If you are looking for a rewarding career path in administrative management and possess a keen eye for detail, we want to meet you.
As an Entry Level Office Manager, you will be the backbone of our daily operations. You will have the opportunity to work in a fast-paced environment, supporting senior management and contributing to the company's overall success. We provide comprehensive training and mentorship to help you grow into a leadership role.
What You Will Do:
- General Administration: Oversee the day-to-day operations of the office to ensure a smooth and efficient workflow.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, managing correspondence via phone, email, and in-person.
- Scheduling: Manage calendars, book meeting rooms, coordinate travel arrangements, and schedule appointments for the executive team.
- Inventory Control: Monitor office supplies, manage vendor relationships, and ensure timely restocking of essential materials.
- Event Coordination: Assist in planning and organizing company events, team building activities, and client meetings.
- Record Keeping: Maintain accurate digital and physical files, including employee records and confidential documents.
Join us and take the first step towards a successful career in office management!
Responsibilities
- Manage day-to-day office operations and ensure a productive work environment.
- Handle incoming communications, including email, phone calls, and visitor inquiries.
- Coordinate and schedule meetings, appointments, and travel arrangements.
- Maintain office supplies inventory and place orders as needed.
- Assist in the preparation of reports, presentations, and documentation.
- Support the HR department with onboarding new hires and maintaining employee records.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Previous experience in an administrative or office support role is a plus, but we are willing to train the right candidate.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication abilities.
- Ability to multitask and prioritize tasks in a fast-paced environment.