Job Description
Welcome to Apex Operations Group, a dynamic and rapidly growing enterprise in the heart of Los Angeles. We are seeking a highly organized, proactive, and friendly Entry Level Office Manager to join our close-knit team. If you are looking for a career where your organizational skills can shine and you want to grow within a supportive environment, this is the perfect opportunity for you.
As the face of our office, you will play a pivotal role in ensuring our daily operations run smoothly. We pride ourselves on a collaborative culture that values attention to detail and communication. You will work closely with senior management to streamline administrative processes and create a welcoming atmosphere for clients and visitors alike.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional development and career advancement.
- A modern, inclusive, and energetic work environment.
- Located in the vibrant Wilshire district of Los Angeles.
Ready to take the next step in your administrative career? Apply today!
Responsibilities
- Manage the front desk reception area, greeting visitors and directing them to the appropriate personnel with a professional demeanor.
- Coordinate and schedule meetings, including booking conference rooms, preparing agendas, and setting up audiovisual equipment.
- Order and maintain office supplies, inventory, and equipment to ensure the workspace is fully operational.
- Assist with data entry, record-keeping, and filing to ensure accurate and organized documentation.
- Handle incoming and outgoing mail, including courier services and package deliveries.
- Support the HR department with basic onboarding tasks and new hire paperwork.
- Act as the primary point of contact for vendors and service providers.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant certification is a plus.
- Proven experience in an administrative or reception role, or equivalent internship experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills with a focus on customer service.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Ability to work independently with minimal supervision while adhering to company protocols.
- Prior experience with scheduling software or basic CRM tools is preferred.