Job Description
Are you ready to launch a rewarding career in the corporate world?
We are seeking a highly motivated Entry Level Office Assistant to join our dynamic team in New York, NY. If you have a keen eye for detail, excellent organizational skills, and a passion for providing top-tier administrative support, this is the perfect opportunity for you. We offer immediate hiring and a comprehensive training program for those ready to grow.
As a vital member of our front office team, you will ensure our operations run smoothly while supporting senior staff with various essential tasks. No prior experience is required; we are looking for candidates eager to learn and advance.
Responsibilities
- Front Desk Management: Greet visitors and clients warmly, manage incoming calls, and direct inquiries to the appropriate departments.
- Data Entry & Filing: Maintain accurate digital and physical records, ensuring all files are organized and easily accessible.
- Administrative Support: Handle correspondence, schedule meetings, and prepare meeting agendas and minutes.
- Inventory & Supplies: Monitor office supply levels and place orders to ensure the office is fully equipped.
- Mail & Logistics: Sort and distribute mail/packages efficiently and assist with courier services.
- Event Coordination: Assist in planning and organizing company events, including lunch-and-learns and team-building activities.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: No prior professional experience required, but basic office familiarity is a plus.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong time management skills and the ability to prioritize tasks in a fast-paced environment.
- Technical: Basic computer literacy and a typing speed of 35+ WPM.