Job Description
Join our dynamic team as an Entry-Level Office Assistant and kickstart your administrative career in the heart of Philadelphia! We're seeking a motivated individual to provide essential support across our fast-paced office environment. This role offers comprehensive training, competitive benefits, and clear pathways for advancement within our growing organization. If you're organized, detail-oriented, and eager to learn, we want to hear from you!
Responsibilities
- Manage incoming communications including phone calls, emails, and correspondence
- Coordinate office operations including supply inventory, equipment maintenance, and filing systems
- Support scheduling, calendar management, and meeting coordination for executive team
- Prepare and distribute professional documents, reports, and presentations
- Assist with onboarding processes and new hire paperwork coordination
- Maintain digital and physical filing systems with strict confidentiality protocols
- Collaborate with department heads on special projects and administrative initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of office administration experience or relevant internship
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Professional demeanor with customer service mindset
- Basic knowledge of office equipment (printers, scanners, copiers)