Job Description
Join DataFlow Solutions as an Entry-Level Office Assistant and kickstart your administrative career in the heart of Silicon Valley! We're seeking detail-oriented individuals passionate about data integrity and office operations. This hybrid role offers comprehensive training in our proprietary systems, mentorship from industry professionals, and growth opportunities into specialized administrative tracks. Enjoy modern office amenities, competitive benefits, and a collaborative team environment committed to your professional development.
Responsibilities
- Accurately input, update, and maintain digital databases with client information and transaction records
- Process and reconcile invoices, purchase orders, and expense reports within deadlines
- Manage document scanning, filing, and archival systems ensuring HIPAA/GDPR compliance
- Coordinate calendars, schedule meetings, and arrange travel for department leadership
- Assist with onboarding processes including new hire paperwork and system setup
- Generate routine reports and presentations using Excel and Google Workspace tools
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 6 months data entry experience or relevant internship
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Typing speed of 45+ WPM with 98% accuracy
- Familiarity with CRM or ERP systems (Salesforce/Oracle a plus)
- Strong attention to detail and organizational skills
- Ability to maintain confidentiality and handle sensitive data