Job Description
We are looking for a motivated and organized Entry Level Administrative Assistant to join our growing team in San Diego. This is an excellent opportunity for individuals seeking to launch their career in a fast-paced office environment with opportunities for rapid professional growth.
In this role, you will be the backbone of our daily operations, handling essential data management tasks and providing critical support to our management team. We value attention to detail and offer comprehensive training for all new hires.
Responsibilities
- Perform accurate data entry and maintain organized digital filing systems.
- Manage incoming correspondence, including email and phone inquiries, with professionalism.
- Schedule appointments and coordinate meetings for the department.
- Prepare and format reports, presentations, and documents using Microsoft Office Suite.
- Maintain office inventory and order necessary supplies to ensure smooth workflow.
- Assist with basic bookkeeping tasks, such as expense tracking and invoicing.
- Support team members with ad-hoc administrative projects as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proficient in Microsoft Office Suite, specifically Excel and Word.
- Strong typing skills (minimum 40 WPM) and attention to detail.
- Excellent organizational and time management abilities.
- Clear communication skills, both written and verbal.
- Ability to learn new software and administrative systems quickly.
- Previous experience is a plus, but not required for this entry-level position.