Job Description
Are you looking to launch your career in a fast-paced, professional corporate environment?
We are seeking a motivated Entry Level Administrative Assistant to join our dynamic team in Oakland, California. This is an immediate hiring opportunity for a detail-oriented individual who thrives in a supportive, growth-oriented environment.
In this role, you will play a crucial role in ensuring our daily operations run smoothly. We offer comprehensive training and a clear pathway for professional development for the right candidate.
Responsibilities
- Manage incoming inquiries via phone and email with a high level of professionalism.
- Prepare, organize, and maintain physical and digital files and documents.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Assist with data entry and maintaining accurate, up-to-date records.
- Perform general clerical duties including scanning, faxing, and photocopying.
- Support senior management with ad-hoc projects and special requests.
- Ensure the reception area is organized and welcoming for visitors.
Qualifications
- High school diploma or equivalent (Associate's degree preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong verbal and written communication skills.
- Ability to multitask and prioritize tasks effectively in a fast-paced setting.
- Professional demeanor, reliability, and a positive attitude.
- Willingness to learn and adapt to new software and procedures.