Job Description
Are you an organized individual looking to kickstart your career in administrative support? Join the dynamic team at Horizon Tech Solutions in Oakland, CA. We are seeking a dedicated Entry Level Administrative Assistant to provide top-tier support to our operations department. In this role, you will be the backbone of our daily activities, ensuring smooth operations and fostering a positive environment for both clients and employees.
At Horizon Tech Solutions, we value growth, innovation, and integrity. As an entry-level team member, you will receive comprehensive training and mentorship to help you develop essential professional skills. If you are ready to take the next step in your career and work in a fast-paced, modern office setting, we want to hear from you.
Responsibilities
- Manage and prioritize incoming emails, phone calls, and mail to ensure timely responses.
- Schedule and coordinate meetings, including preparing agendas and booking conference rooms.
- Perform data entry and maintain accurate digital and physical filing systems.
- Prepare internal reports and presentations using Microsoft Office Suite.
- Assist in the onboarding process for new employees and manage office supplies inventory.
- Act as the primary point of contact for visitors and vendors at the front desk.
- Support the executive team with travel arrangements and expense reporting.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant coursework is a plus.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills with a professional demeanor.
- Exceptional organizational skills with the ability to multitask in a fast-paced environment.
- Attention to detail and a proactive approach to problem-solving.
- Must be available to work full-time hours, Monday through Friday.