Job Description
Are you a highly organized individual looking to launch your career in administrative support? Apex Administrative Solutions is seeking a motivated Entry Level Administrative Assistant to join our dynamic team in New York. We offer a flexible schedule and a collaborative environment where you can grow professionally.
In this role, you will play a crucial role in ensuring our operations run smoothly. If you are detail-oriented, proactive, and eager to learn, we want to hear from you.
Responsibilities
- Manage and distribute incoming communications, including emails and phone calls, with a high degree of professionalism.
- Assist in data entry, filing, and maintaining accurate digital and physical records.
- Coordinate schedules, book appointments, and prepare meeting agendas.
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite.
- Support the executive team with various ad-hoc administrative tasks.
- Process invoices and handle basic bookkeeping tasks.
Qualifications
- High school diploma or equivalent (Bachelor’s degree preferred but not required for entry-level).
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Exceptional attention to detail and time management abilities.
- Ability to work independently and as part of a team in a fast-paced environment.
- Reliable internet connection and computer access.