Job Description
We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant to join our growing team in Philadelphia, Pennsylvania. In this pivotal role, you will support our operations by ensuring accurate data entry and maintaining organized office records. We value reliability, speed, and a positive attitude, making this an excellent opportunity for those looking to launch a career in administrative support.
As a key member of our staff, you will work in a dynamic environment where your organizational skills will directly contribute to our success. We provide comprehensive training, so no prior experience is required—just a willingness to learn and a strong work ethic.
Responsibilities
- Perform accurate and high-speed data entry into company databases and spreadsheets with a high degree of precision.
- Manage and organize digital and physical filing systems to ensure easy retrieval of information.
- Compose, proofread, and distribute routine correspondence, emails, and memos.
- Assist in preparing reports, invoices, and documents using Microsoft Office Suite.
- Answer incoming phone calls and direct inquiries to the appropriate departments.
- Support the administrative team with scheduling, meeting coordination, and basic office errands.
- Maintain inventory of office supplies and place orders as needed.
Qualifications
- High School Diploma or equivalent required; Associate's degree preferred.
- Strong typing speed and accuracy (minimum 40-50 WPM).
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook) is a plus.
- Excellent attention to detail with the ability to spot errors in data.
- Strong organizational skills and the ability to prioritize multiple tasks effectively.
- Professional communication skills, both written and verbal.
- Reliable internet connection for remote work capabilities.