Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and kickstart your career in Jacksonville's thriving business community! We're seeking motivated individuals to provide essential support to local executives and departments. This immediate hiring opportunity offers comprehensive training, a collaborative environment, and clear pathways for growth. Perfect for recent graduates or career changers looking to develop administrative expertise in Florida's largest city.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications via phone, email, and digital platforms with professionalism
- Maintain organized filing systems (digital and physical) for critical business documents
- Process invoices, expense reports, and purchase orders with attention to financial accuracy
- Support special projects including data compilation, report generation, and event coordination
- Assist with onboarding processes including new hire paperwork and orientation materials
- Perform light bookkeeping tasks and reconcile departmental budgets monthly
Qualifications
- High school diploma or equivalent required; associate degree preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Basic understanding of office equipment (printers, scanners, copiers)
- Valid Florida driver's license and reliable transportation
- Positive attitude with willingness to learn new systems