Job Description
Join our dynamic team as an Entry Level Administrative Assistant and kickstart your career in office support! We're seeking organized, tech-savvy individuals to provide essential administrative services in a fast-paced corporate environment. This full-time position offers competitive compensation, comprehensive benefits, and clear pathways for professional growth. Ideal for recent graduates or professionals transitioning into administrative roles, you'll gain hands-on experience with industry-standard tools while supporting executive teams. If you thrive in structured settings and possess exceptional communication skills, this opportunity is your gateway to a rewarding career in Indianapolis's thriving business district.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics for department heads
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle incoming communications via phone, email, and digital platforms with prompt responsiveness
- Maintain organized filing systems (digital and physical) for confidential company records
- Assist with onboarding processes including new hire paperwork and equipment setup
- Coordinate travel arrangements and expense reports using company protocols
- Support departmental projects by performing data entry, document scanning, and file maintenance
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in deadline-driven environments
- Basic knowledge of office equipment (printers, scanners, phone systems)
- Professional demeanor with strong interpersonal skills
- Willingness to learn proprietary software systems