Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and kickstart your career in office support! We're seeking organized professionals to provide essential administrative services across our Houston headquarters. This role offers comprehensive training and growth opportunities in a collaborative environment where your contributions directly impact our operational excellence.
At Executive Solutions Group, we value initiative and attention to detail. You'll be the backbone of our daily operations, ensuring seamless communication and efficient workflow. Our modern office culture emphasizes professional development, with mentorship programs and advancement paths for high performers.
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications via phone, email, and digital platforms
- Maintain digital and physical filing systems with precision
- Process invoices, expense reports, and basic accounting tasks
- Prepare professional correspondence and presentation materials
- Coordinate office supplies inventory and vendor relationships
- Support onboarding processes for new team members
- Assist with special projects and event planning
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong typing skills (45+ WPM) and data entry accuracy
- Exceptional organizational and time management abilities
- Professional communication skills (written and verbal)
- Ability to multitask in a fast-paced environment
- Attention to detail with high-quality standards
- Positive attitude and willingness to learn new systems