Job Description
Join our award-winning team as the face of our dynamic downtown Chicago office! We're seeking a polished Receptionist to deliver exceptional first impressions while supporting critical office operations. This hybrid role blends in-person presence with administrative excellence, offering competitive benefits and growth opportunities in a collaborative environment.
Our ideal candidate thrives in fast-paced settings and values precision in client interactions. You'll manage a bustling reception area while coordinating complex schedules, making this perfect for professionals who enjoy multitasking and relationship-building.
Responsibilities
- Manage professional reception area: greet visitors, screen calls, and distribute correspondence
- Coordinate executive calendars: schedule meetings, arrange travel, and manage room bookings
- Process incoming/outgoing mail and manage office supply inventory
- Support administrative functions: data entry, report generation, and document management
- Assist with new employee onboarding: prepare workspaces and orientation materials
- Maintain strict confidentiality of sensitive company and client information
- Collaborate with cross-functional teams on office initiatives and events
Qualifications
- Minimum 2 years professional receptionist or administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional communication and interpersonal skills
- Proven ability to multitask in high-pressure environments
- Strong organizational skills with attention to detail
- Professional demeanor with polished business appearance
- Associate degree or equivalent certification preferred
- Experience with scheduling software (e.g., Calendly) a plus