Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in public service! No experience required – we provide comprehensive training to help you succeed. This full-time position offers competitive benefits, professional growth opportunities, and the chance to support vital city operations in a supportive environment.
As an integral part of our administrative team, you'll handle essential office tasks while developing valuable skills in document management, scheduling, and customer service. We're looking for motivated individuals with strong organizational abilities and a commitment to excellence.
Responsibilities
- Manage incoming communications and direct inquiries to appropriate departments
- Prepare, edit, and distribute official documents and correspondence
- Maintain digital and physical filing systems with precision
- Coordinate meeting logistics and manage executive calendars
- Process administrative paperwork and assist with departmental projects
- Provide exceptional customer service to citizens and staff
- Support office operations including supply inventory and equipment maintenance
- Collaborate with cross-functional teams to ensure smooth workflow
Qualifications
- High school diploma or equivalent (college degree preferred)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Attention to detail with high accuracy in data entry
- Ability to handle confidential information with discretion
- Proactive problem-solving approach
- Willingness to learn new systems and procedures