Job Description
Join our dynamic team at Metropolis Executive Group as an Entry-Level Administrative Assistant in the heart of Boston's Financial District. This immediate hiring opportunity offers a fast-paced environment where you'll gain invaluable experience supporting executive operations while growing your administrative career. We're seeking motivated individuals ready to contribute to our mission of excellence in client service and operational efficiency.
Our comprehensive onboarding program ensures you'll develop essential skills in office management, communication, and organizational systems. Enjoy competitive compensation, professional development opportunities, and a collaborative culture that values initiative and attention to detail. Apply today to start your journey with a forward-thinking organization committed to employee growth.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across multiple departments
- Handle incoming communications including phone calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations using Microsoft Office Suite
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Assist with travel arrangements, expense reports, and logistical coordination for executive staff
- Support project coordination by tracking deadlines, compiling data, and maintaining organized filing systems
- Act as primary point of contact for internal and external stakeholders ensuring timely responses
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years of administrative support experience or internship in professional setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities with attention to detail
- Ability to maintain confidentiality and handle sensitive information discreetly
- Proactive problem-solving approach with willingness to learn new systems
- Valid driver's license and reliable transportation for occasional off-site tasks