Job Description
Join our dynamic team at Innovate Solutions Group as a Flexible Schedule Administrative Assistant! We're urgently hiring for a critical role supporting our fast-paced operations in San Jose, CA. Enjoy unparalleled work-life balance with customizable hours while contributing to cutting-edge projects. This position offers competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills shine. If you're a proactive professional seeking meaningful work with schedule flexibility, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across multiple time zones
- Handle confidential correspondence, emails, and communications with professionalism and discretion
- Prepare, edit, and distribute critical documents, reports, and presentations using MS Office Suite
- Oversee office operations including inventory management, vendor coordination, and facility maintenance
- Support departmental projects through data entry, research, and administrative task delegation
- Act as primary point of contact for internal/external stakeholders, ensuring seamless information flow
Qualifications
- 3+ years of administrative support experience with demonstrated schedule flexibility
- Expert proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication skills with attention to detail
- Ability to work independently with minimal supervision in a hybrid environment
- Proven experience handling confidential information with discretion
- Associate's degree or equivalent professional certification preferred