Job Description
Join our dynamic team as an Entry-Level Administrative Assistant with a flexible schedule! CitySolutions LLC is seeking organized and detail-oriented professionals to support our Portland operations. This role is perfect for career starters who thrive in collaborative environments and want to build foundational office skills while maintaining work-life balance. Enjoy hybrid work options and daytime flexibility to accommodate personal commitments.
We offer competitive pay, comprehensive training, and opportunities for growth within our community-focused organization. If you're ready to launch your administrative career in Portland's vibrant business landscape, apply today!
Responsibilities
- Manage calendars, scheduling, and correspondence for department heads
- Process incoming communications (calls, emails, mail) with professionalism
- Maintain digital and physical filing systems with strict attention to detail
- Coordinate office supplies inventory and procurement processes
- Support event planning and meeting coordination logistics
- Assist with basic bookkeeping tasks and expense report processing
- Perform data entry and document management using Microsoft Office Suite
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time management abilities
- Strong written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach with adaptability to changing priorities
- Valid driver's license and reliable transportation (local travel may be required)