Job Description
We're seeking a highly skilled Administrative Assistant to join our dynamic team immediately in downtown Chicago. This is a direct-hire opportunity for a professional who thrives in fast-paced environments and excels at supporting executive operations. You'll be the backbone of our office, ensuring seamless administrative workflows while representing our company's commitment to excellence. If you're detail-oriented, tech-savvy, and ready to make an immediate impact, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process expense reports, invoices, and financial documentation accurately
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Prepare professional reports, presentations, and correspondence using Microsoft Office Suite
- Act as primary point of contact for internal and external communications
- Support onboarding processes and new employee orientation initiatives
Qualifications
- Minimum 3 years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication abilities
- Proven experience with calendar management and travel coordination
- Ability to maintain strict confidentiality and handle sensitive information
- Associates degree or equivalent professional certification preferred