Job Description
Join our dynamic team at Pacific Coast Solutions as an Entry-Level Administrative Assistant! This is your opportunity to launch a rewarding career in a supportive environment where your organizational skills shine. We're seeking a detail-oriented professional to provide essential support to our executive team while mastering data management and office operations. Enjoy competitive pay, comprehensive training, and growth opportunities in sunny San Diego!
Responsibilities
- Accurately enter, update, and maintain digital records using Microsoft Excel and proprietary databases
- Manage calendars, schedule appointments, and coordinate logistics for team meetings
- Process incoming communications (emails, calls, mail) and route to appropriate personnel
- Prepare professional correspondence, reports, and presentation materials
- Assist with office inventory management and supply procurement
- Support departmental projects through data compilation and document preparation
- Maintain confidentiality of sensitive company and client information
Qualifications
- High school diploma or equivalent; associate degree preferred
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Proven data entry accuracy with minimum 40 WPM typing speed
- Strong organizational skills with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Excellent written and verbal communication skills
- Basic knowledge of office equipment (printers, scanners, copiers)
- Positive attitude and willingness to learn new systems