Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in public service! We're seeking organized, tech-savvy individuals to support essential municipal operations in the heart of Philadelphia. This role offers comprehensive training and growth opportunities for motivated professionals looking to develop administrative expertise in a government environment.
As a vital team member, you'll handle sensitive documentation, coordinate communications, and maintain accurate data systems. Our collaborative workplace values precision, efficiency, and community impact. If you're detail-oriented with a passion for supporting public initiatives, we encourage you to apply and become part of Philadelphia's administrative excellence.
Responsibilities
- Accurately input and maintain digital records using proprietary data management systems
- Process and organize municipal documents with strict attention to confidentiality protocols
- Manage calendars, correspondence, and office communications for department heads
- Coordinate meeting logistics and prepare professional presentation materials
- Perform quality assurance checks on data entry tasks with 99% accuracy
- Assist with onboarding new administrative staff and training programs
- Support cross-departmental projects through document compilation and distribution
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Minimum 1 year experience with data entry systems or office software
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Strong typing speed (40+ WPM) with error-free performance
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion
- Basic knowledge of Philadelphia municipal operations a plus
- Valid Pennsylvania driver's license may be required for occasional field tasks