Job Description
Welcome to Metro Administrative Services, where we are dedicated to fostering a dynamic work environment. We are currently seeking a motivated and organized Entry Level Administrative Assistant to join our growing team in New York City. This is an excellent opportunity for individuals looking to launch their career in office support with a company that values growth and professionalism.
In this role, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow management. We pride ourselves on a premium work culture that encourages learning and development.
Responsibilities
- General Office Management: Oversee the day-to-day operations of the front office, including answering phones, greeting visitors, and managing correspondence.
- Scheduling & Calendar Management: Coordinate appointments, schedule meetings, and maintain a professional calendar for executive staff.
- Document Preparation: Draft, edit, and format business documents, reports, and presentations using Microsoft Office Suite.
- Data Entry & Record Keeping: Maintain accurate digital and physical records, ensuring confidentiality and data integrity at all times.
- Client Support: Provide exceptional customer service to clients and visitors, addressing inquiries with a professional and helpful attitude.
- Inventory & Supplies: Monitor office supplies and place orders as needed to ensure the office is fully equipped.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or coursework in Business Administration is preferred.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and basic computer skills.
- Communication: Excellent written and verbal communication skills with a polished professional tone.
- Organization: Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.
- Reliability: Must be punctual, professional, and capable of working independently as well as part of a team.
- Experience: Previous administrative experience is a plus, but we are willing to train the right candidate for this entry-level position.