Job Description
Join our dynamic team in Jacksonville as a Local Administrative Assistant where your organizational skills will drive our office operations forward. This urgent hiring opportunity offers immediate start date in a fast-paced environment supporting senior leadership. We're seeking a proactive professional to maintain workflow efficiency while contributing to our company's growth in the Sunshine State. Enjoy competitive benefits, flexible scheduling, and a modern workspace in downtown Jacksonville.
Responsibilities
- Coordinate executive calendars, meetings, and travel arrangements
- Manage digital filing systems and confidential documentation
- Process invoices, expense reports, and payroll documentation
- Serve as primary point of contact for internal/external communications
- Prepare correspondence, presentations, and data analysis reports
- Oversee office inventory and supply procurement
- Support onboarding processes for new team members
Qualifications
- Associate's degree in Business Administration or related field
- 3+ years of administrative support experience
- Advanced proficiency in Microsoft Office Suite
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities
- Experience with ERP systems (SAP/Oracle preferred)
- Valid Florida driver's license
- Notary public certification (or willingness to obtain)