Job Description
We are looking for a highly organized and proactive Entry Level Administrative Assistant to join our dynamic team in Jacksonville, FL. If you are eager to learn, possess strong communication skills, and want to start a rewarding career in corporate operations, we want to meet you.
In this role, you will play a crucial part in ensuring our daily operations run smoothly. You will interact with clients, manage schedules, and handle essential administrative tasks that support our executive team. This is an excellent opportunity for recent graduates or those seeking to transition into a corporate environment.
Responsibilities
- Manage incoming emails, phone calls, and general correspondence in a professional and timely manner.
- Schedule and coordinate meetings, appointments, and travel arrangements for management.
- Maintain and organize digital and physical filing systems to ensure easy access to records.
- Prepare and edit documents, presentations, and reports with high attention to detail.
- Assist with data entry and maintain accurate databases of client and employee information.
- Order office supplies and manage inventory levels for the team.
- Greet visitors and provide general information about the company to clients and candidates.
Qualifications
- High school diploma or equivalent; Bachelor’s degree preferred but not required.
- Proven ability to multitask and prioritize tasks in a fast-paced environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Ability to work independently with minimal supervision.
- Basic knowledge of office equipment and software.