Job Description
Horizon Administrative Services is seeking a detail-oriented and organized Data Entry Specialist & Receptionist to join our dynamic team in Los Angeles. In this pivotal role, you will be the first point of contact for our clients, ensuring a welcoming environment, while managing critical data entry tasks that keep our operations running smoothly.
We are looking for a proactive professional who excels at multitasking and possesses a keen eye for accuracy. If you are ready to apply your administrative skills in a fast-paced corporate setting, we want to hear from you.
Responsibilities
- Greet and welcome guests and clients with a professional demeanor, managing the front desk operations.
- Accurately input and maintain data into various database systems and spreadsheets (Excel, Salesforce).
- Answer and route incoming phone calls, taking accurate messages when necessary.
- Perform general clerical duties including filing, scanning, and copying documents.
- Assist with scheduling appointments and managing the company calendar.
- Process incoming and outgoing mail and manage couriers.
Qualifications
- High School Diploma or GED required; Associate’s degree preferred.
- Proven experience in data entry, reception, or administrative support (1-2 years preferred).
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and database management software.
- Fast and accurate typing speed (minimum 40 WPM).
- Excellent verbal and written communication skills in English.
- Strong organizational skills with the ability to prioritize tasks in a busy environment.