Job Description
We are seeking a highly organized and detail-oriented Data Entry Clerk & Receptionist to join our growing team in Seattle, Washington. In this pivotal role, you will serve as the first point of contact for our clients while managing critical data entry tasks that keep our operations running smoothly.
Our ideal candidate possesses a blend of administrative precision and exceptional interpersonal skills. You will be responsible for maintaining our digital databases, managing the front desk, and ensuring a welcoming environment for all visitors. If you are looking for a stable, full-time opportunity to leverage your typing and organizational skills, we want to hear from you.
Responsibilities
- Front Desk Management: Greet visitors, answer multi-line phones, and direct inquiries to the appropriate departments professionally.
- Data Entry & Administration: Accurately input, update, and maintain customer and employee data in our CRM and spreadsheets.
- Document Management: Scan, digitize, and file physical documents, ensuring proper organization and retrieval.
- Communication: Draft and distribute internal memos, emails, and meeting invitations.
- Scheduling: Manage the company calendar, schedule appointments, and coordinate meetings.
- Inventory Control: Assist with tracking office supplies and inventory levels as needed.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Minimum 1-2 years of experience in a receptionist, administrative assistant, or data entry role.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and experience with database software (e.g., Salesforce, QuickBooks) is preferred.
- Typing Speed: Demonstrated ability to type at least 45 WPM with high accuracy.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Attention to Detail: Strong organizational skills and the ability to maintain confidentiality.