Job Description
We are seeking a motivated and detail-oriented individual to join our growing administrative team as a Data Entry Clerk and Receptionist. In this pivotal role, you will serve as the face of our company, managing front-desk operations while ensuring the accuracy and integrity of our data management systems.
At Apex Professional Services, we value reliability, speed, and a positive attitude. Whether you are an experienced professional looking for a new opportunity or a motivated graduate ready to launch your career, we offer comprehensive training and a supportive work environment.
At Apex Professional Services, we value reliability, speed, and a positive attitude. Whether you are an experienced professional looking for a new opportunity or a motivated graduate ready to launch your career, we offer comprehensive training and a supportive work environment.
Responsibilities
- Perform high-volume data entry tasks with 99% accuracy, ensuring all information is correctly input into our CRM and database systems.
- Answer and route incoming calls professionally, addressing customer inquiries and escalating complex issues to management.
- Greet visitors and clients warmly, managing the front desk check-in process and distributing mail/packages efficiently.
- Verify and reconcile data from various sources to identify and correct discrepancies.
- Assist with scheduling appointments and maintaining the company calendar.
- Prepare and organize physical and digital files for easy retrieval and archiving.
- Collaborate with the administrative team to support daily office operations and special projects.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- Previous experience in data entry, reception, or administrative support is a plus, but not mandatory for entry-level candidates.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and fast typing speed (40+ WPM).
- Strong attention to detail with the ability to spot errors quickly.
- Excellent verbal and written communication skills with a professional phone demeanor.
- Ability to multitask effectively in a fast-paced office environment.
- Basic knowledge of office equipment such as scanners, printers, and fax machines.