Job Description
We are seeking a dynamic and professional Receptionist to join our growing team in the vibrant city of Portland. At Horizon Office Solutions, we pride ourselves on a modern work environment and a culture that values efficiency and exceptional customer service. We are proud to offer Daily Pay options, allowing you to access your earnings when you need them most.
In this pivotal role, you will be the first point of contact for our clients and visitors, representing our brand with excellence. You will handle a variety of administrative tasks that keep our office running smoothly and efficiently.
Responsibilities
- Greet and welcome visitors in a professional and friendly manner, managing the front desk with poise.
- Manage incoming calls and route them to the appropriate department or individual promptly.
- Handle front desk reception duties, including mail sorting, package delivery management, and maintaining the lobby area.
- Perform accurate data entry and maintain comprehensive office records.
- Assist with scheduling meetings, managing the office calendar, and coordinating conference room bookings.
- Order and maintain office supplies to ensure operational productivity.
- Provide administrative support to management and staff as needed.
Qualifications
- High school diploma or equivalent required; Associate's degree preferred.
- Proven experience in a receptionist or administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills with a polished telephone manner.
- Ability to multitask and prioritize tasks in a fast-paced, dynamic environment.
- Strong interpersonal skills with a customer-centric attitude and problem-solving abilities.