Job Description
Join our dynamic team at Florida Business Solutions Inc. as a Administrative Assistant with a focus on data entry excellence. We're seeking a highly organized professional to support our operations in sunny Miami. This role combines traditional administrative duties with precision data management, offering a perfect blend of structure and growth opportunity. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment where your skills make a tangible impact.
Why Join Us? • Competitive salary with performance bonuses • Health, dental, and vision insurance • Professional development opportunities • Modern downtown Miami office with flexible hours • Supportive team culture focused on work-life balance
Responsibilities
- Accurately enter, update, and maintain critical data in CRM and ERP systems with 99.9% precision
- Manage calendars, schedule appointments, and coordinate logistics for executives
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Process invoices, expense reports, and financial documentation with meticulous attention to detail
- Act as primary point of contact for internal and external communications
- Organize filing systems (digital and physical) ensuring data accessibility and compliance
- Assist in onboarding new team members with administrative training
- Support special projects requiring data analysis and presentation preparation
Qualifications
- Minimum 2 years of proven experience in administrative support and data entry
- Proficiency in Microsoft Office (Excel, Word, Outlook) and data management software
- Exceptional typing speed (60+ WPM) with zero-error accuracy standards
- Strong organizational skills with ability to prioritize multiple tasks
- Associate degree or relevant certification in office administration preferred
- Experience with CRM systems (e.g., Salesforce, HubSpot) highly desirable
- Professional communication skills with fluency in English
- Ability to maintain confidentiality and handle sensitive information