Job Description
Join our dynamic team as an Administrative Assistant where precision meets efficiency! We're seeking a tech-savvy professional to streamline operations through meticulous data management and exceptional organizational support. This pivotal role combines traditional administrative excellence with advanced data entry capabilities to drive our business growth in sunny Orlando.
As the backbone of our operations, you'll maintain flawless digital records while supporting cross-functional teams with your polished communication skills. If you thrive in fast-paced environments where accuracy is paramount, this opportunity offers career advancement in Florida's thriving business sector.
Responsibilities
- Maintain and update complex databases with 99.9% accuracy for client records, inventory, and financial transactions
- Process 50+ daily data entries while adhering to strict confidentiality protocols
- Coordinate executive calendars, travel arrangements, and meeting logistics using Microsoft Outlook
- Generate comprehensive reports using Excel pivot tables and data visualization tools
- Manage digital filing systems with version control and audit trails
- Collaborate with IT department to troubleshoot data discrepancies and system improvements
- Support HR functions including onboarding documentation and benefits administration
Qualifications
- Minimum 3 years experience in high-volume data entry (10,000+ keystrokes/hour)
- Advanced proficiency in Microsoft Office Suite with emphasis on Excel VLOOKUP and macros
- Proven ability to maintain confidentiality in sensitive environments
- Associates degree in Business Administration or related field preferred
- Experience with CRM systems (Salesforce) and document management platforms
- Exceptional time management skills competing multiple deadlines simultaneously
- Florida driver's license required for occasional inter-office errands
- Professional certification in data management (e.g., CDA) preferred