Job Description
Join our dynamic team in Oakland as a meticulous Administrative Assistant with exceptional data entry skills. This pivotal role combines organizational excellence with technical precision to drive our office efficiency. You'll be the backbone of our operations, managing critical information flows while supporting executive functions in a fast-paced environment. We offer competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative setting.
Responsibilities
- Accurately input, maintain, and verify data in CRM systems and databases with 99.9% precision
- Manage calendars, coordinate complex schedules, and arrange travel logistics for executives
- Process confidential documents with strict adherence to HIPAA and data security protocols
- Generate weekly/monthly reports using Excel and create pivot tables for data analysis
- Streamline office workflows by implementing digital filing systems and document automation
- Act as primary point of contact for internal/external communications and vendor management
- Support special projects including event coordination and meeting preparation
Qualifications
- Minimum 2 years proven experience in administrative support with data entry focus
- Expert proficiency in Microsoft Office Suite (Excel, Outlook, Word) with 10,000+ keyst/hr typing speed
- Advanced knowledge of Salesforce or similar CRM platforms
- Exceptional attention to detail with demonstrated ability to maintain error-free records
- Strong problem-solving skills with ability to prioritize competing deadlines
- Professional communication skills for interacting with C-level executives
- Associate degree in Business Administration or equivalent certification