Job Description
Join Illinois Municipal Services as a key Administrative Assistant in Chicago! We're seeking a detail-oriented professional to support our local government operations with exceptional administrative and data entry skills. This hybrid role combines critical office management with precise data processing for public records management. Enjoy competitive benefits, professional development, and the opportunity to serve your community while advancing your career in a supportive, mission-driven environment.
Responsibilities
- Accurately enter, update, and maintain sensitive municipal records in proprietary databases
- Manage digital filing systems with strict compliance to data security protocols
- Coordinate scheduling for department meetings and community events
- Process and reconcile financial documents including permits and invoices
- Generate monthly reports using Excel and municipal software platforms
- Provide frontline support to residents via phone, email, and in-person inquiries
- Assist with document preparation for public hearings and council meetings
Qualifications
- Minimum 2 years of professional administrative or data entry experience
- Proficiency in Microsoft Office Suite with advanced Excel skills
- Proven ability to handle confidential information with discretion
- Strong attention to detail with error-free data processing history
- Experience with government or municipal software systems preferred
- Excellent written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced public sector setting
- Associates degree or relevant certification preferred