Job Description
We are currently seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team in Philadelphia. This is an immediate hiring opportunity that offers the security of weekly pay and a collaborative work environment. As a key member of our staff, you will support daily operations and ensure seamless communication within the department.
Responsibilities
- Manage and organize complex calendars, scheduling appointments and meetings efficiently.
- Handle all incoming and outgoing communications, including email, phone calls, and mail.
- Prepare and edit documents, presentations, and reports using Microsoft Office Suite.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Coordinate travel arrangements and assist with office logistics and event planning.
- Process invoices, expense reports, and assist with basic bookkeeping tasks.
- Act as the primary point of contact for clients and visitors, providing excellent customer service.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar support role.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills with a professional demeanor.
- Ability to multitask and prioritize tasks in a fast-paced, deadline-driven environment.
- Strong attention to detail and problem-solving abilities.
- Reliable transportation and availability for occasional in-person office duties.