Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Long Beach, NY. This is a fantastic opportunity for a proactive professional to contribute to a supportive environment with a flexible schedule.
In this role, you will serve as the first point of contact for our clients and internal staff, ensuring smooth daily operations. If you excel at multitasking and thrive in a fast-paced setting, we want to hear from you.
What You'll Do:
Our ideal candidate is someone who takes pride in their work and values efficiency. You will be responsible for managing the front desk, coordinating schedules, and handling various administrative tasks to keep our business running smoothly.
Responsibilities
- Manage incoming communications, including emails, phone calls, and mail, with a professional and friendly demeanor.
- Schedule and coordinate meetings, appointments, and travel arrangements for the executive team.
- Prepare and edit documents, presentations, and reports using Microsoft Office Suite.
- Organize and maintain digital and physical filing systems to ensure easy access to information.
- Assist with office supply management and vendor coordination to maintain a productive workspace.
- Process invoices, expense reports, and other financial documentation as needed.
- Support special projects and events as required by the management team.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2-3 years of experience in administrative or office support roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills with a focus on professionalism.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Ability to work independently and collaboratively within a team environment.
- Flexibility to adapt to changing priorities and a flexible schedule is a plus.