Job Description
Are you an organized professional seeking stability and weekly pay? Apex Business Solutions is looking for a highly motivated Administrative Assistant to join our dynamic team in Oklahoma City. We pride ourselves on a collaborative work environment where your organizational skills directly contribute to our success.
As a key member of our administrative team, you will be the face of our operations, ensuring smooth workflow and exceptional client service. We offer competitive hourly rates and a supportive culture dedicated to employee growth.
Responsibilities
- Manage incoming emails, phone calls, and correspondence with professionalism and efficiency.
- Schedule, coordinate, and confirm appointments and internal meetings using various calendar tools.
- Maintain and organize physical and digital filing systems to ensure easy retrieval of information.
- Prepare, proofread, and edit reports, memos, and presentations for senior management.
- Assist with basic accounting tasks, including expense reports and invoice processing.
- Order office supplies and manage inventory to keep the workspace fully operational.
- Act as the point of contact for visitors and vendors, providing a welcoming environment.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills with an emphasis on clarity.
- Exceptional organizational skills with the ability to multitask and prioritize under tight deadlines.
- Attention to detail and a proactive approach to problem-solving.
- Ability to work independently while collaborating effectively within a team.