Job Description
Are you an organized professional seeking a stable role with immediate financial rewards? Oakland Business Solutions is looking for a detail-oriented Administrative Assistant to join our dynamic team in the heart of Oakland.
We understand the importance of cash flow and work-life balance, which is why we offer a reliable weekly pay schedule for all full-time employees. If you have a knack for organization and a desire to work in a modern, high-performance environment, we want to hear from you.
Why You'll Love Working Here
- Weekly Paychecks: Get paid every Friday with no waiting periods.
- Competitive Compensation: Earn between $22.00 and $28.00 per hour based on experience.
- Growth Opportunities: Clear pathways for advancement within the company.
- Modern Office: A collaborative and supportive team culture in downtown Oakland.
Your Key Responsibilities
- Manage and maintain complex calendars for senior management, scheduling meetings and coordinating travel.
- Act as the primary point of contact for incoming phone calls and visitors, ensuring a professional reception.
- Prepare, proofread, and distribute internal memos, reports, and business correspondence.
- Organize and maintain both physical and digital filing systems for efficient information retrieval.
- Assist with data entry, expense reports, and basic bookkeeping tasks using QuickBooks or Excel.
- Collaborate with other departments to ensure smooth office operations.
Qualifications
- High school diploma or equivalent; Associate's degree in Business Administration is preferred.
- Minimum of 2-3 years of professional administrative experience in a corporate setting.
- Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
Responsibilities
- Manage and maintain complex calendars for senior management, scheduling meetings and coordinating travel.
- Act as the primary point of contact for incoming phone calls and visitors, ensuring a professional reception.
- Prepare, proofread, and distribute internal memos, reports, and business correspondence.
- Organize and maintain both physical and digital filing systems for efficient information retrieval.
- Assist with data entry, expense reports, and basic bookkeeping tasks using QuickBooks or Excel.
- Collaborate with other departments to ensure smooth office operations.
Qualifications
- High school diploma or equivalent; Associate's degree in Business Administration is preferred.
- Minimum of 2-3 years of professional administrative experience in a corporate setting.
- Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.