Job Description
Are you a detail-oriented professional seeking a stable career with the added benefit of weekly pay? Apex Executive Group is currently accepting applications for a dedicated Administrative Assistant. We are a fast-paced, forward-thinking organization based in New York City, looking for an individual who thrives in a dynamic office environment and can manage multiple priorities with ease.
Why Join Us?
- Weekly Payroll: Get paid on time, every week.
- Growth Opportunities: Clear pathways for career advancement within our network.
- Modern Culture: Work in a collaborative, tech-forward office in Manhattan.
As the face of our office, you will play a crucial role in ensuring smooth daily operations. We are looking for someone who is proactive, professional, and ready to make an immediate impact.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and organizing conference calls for senior management.
- Prepare and edit correspondence, documents, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint).
- Handle incoming and outgoing communications, including email, phone calls, and mail, ensuring timely responses.
- Process invoices, expense reports, and payroll documentation with high accuracy and confidentiality.
- Assist in organizing company events, team-building activities, and client hospitality.
- Perform general office duties such as filing, data entry, and maintaining office supply inventory.
- Act as the primary point of contact for visitors and vendors, ensuring a welcoming environment.
Qualifications
- High school diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2 years of experience in administrative support or office management roles.
- Proficiency in MS Office Suite, Google Workspace, and basic accounting software.
- Excellent verbal and written communication skills with a professional tone.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced setting.
- Ability to maintain strict confidentiality regarding sensitive company information.
- Reliable transportation and availability to work standard business hours.