Job Description
Are you looking for an exciting entry-level opportunity in Jacksonville, FL?
We are seeking a highly organized and motivated Entry Level Administrative Assistant to join our dynamic team. As a leader in Office Support, we pride ourselves on providing top-tier administrative services to a diverse portfolio of clients. This is a fantastic opportunity for recent graduates or career changers to launch a professional career in a fast-paced corporate environment.
Our team values reliability, attention to detail, and a proactive attitude. You will play a crucial role in ensuring our daily operations run smoothly while working alongside experienced professionals in a modern office setting.
Responsibilities
- Manage incoming communications, including email, phone calls, and mail, ensuring prompt and professional responses.
- Perform accurate data entry and maintain up-to-date digital and physical filing systems.
- Schedule appointments and coordinate meetings for management staff, including calendar management and room bookings.
- Assist with the preparation of reports, presentations, and general office correspondence.
- Provide general support to the office management team, including ordering supplies and inventory management.
- Act as the first point of contact for visitors, providing a welcoming and professional reception experience.
Qualifications
- High school diploma or equivalent (Bachelor’s degree preferred but not required for entry-level candidates).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to prioritize multiple tasks in a busy environment.
- Excellent verbal and written communication skills.
- Professional demeanor with a customer-service oriented mindset.
- Ability to learn new software and office systems quickly.