Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in New York. This is an exceptional opportunity for professionals looking for a role with a Weekly Pay structure and a Flexible Schedule that prioritizes work-life balance. As a key member of our operations team, you will provide critical support to senior leadership and ensure smooth daily business functions.
Why Join Us?
- Weekly Pay Cycle: Get paid on time, every time, without the wait.
- Flexible Schedule: Enjoy the freedom to balance your personal and professional commitments.
- Growth Opportunities: Pathways for advancement within a growing administrative network.
If you are detail-oriented and thrive in a fast-paced environment, we want to hear from you.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and arranging travel itineraries with precision.
- Screen and route incoming communications, including emails, phone calls, and mail, ensuring urgent matters are escalated immediately.
- Prepare and edit documents, presentations, and reports using Microsoft Office Suite and Google Workspace.
- Handle expense reports, invoices, and vendor contracts with strict adherence to company policies.
- Organize and maintain digital and physical filing systems to ensure easy retrieval of information.
- Act as the primary point of contact for internal and external stakeholders, representing the company professionally.
- Assist in planning and executing company events and administrative projects as needed.
Qualifications
- High school diploma or equivalent; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2-3 years of professional administrative experience in a corporate or high-volume setting.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Suite.
- Strong written and verbal communication skills with a professional telephone manner.
- Ability to multitask effectively in a fast-paced environment while maintaining attention to detail.
- Proven ability to work independently and collaboratively within a team.
- Experience with scheduling software and CRM systems is a plus.