Job Description
Are you a detail-oriented professional looking for a stable career in Phoenix?
Apex Administrative Solutions is currently seeking a skilled Administrative Assistant to join our growing team. We specialize in connecting top talent with local businesses that value efficiency, accuracy, and a family-oriented work environment.
Why Choose Us?
- Weekly Payroll: Get paid every week for your hard work.
- Growth Opportunities: Clear pathways for career advancement within the company.
- Modern Work Environment: Collaborative office located in the heart of Phoenix.
In this pivotal role, you will serve as the backbone of our daily operations, managing data entry tasks and ensuring smooth administrative functions. If you possess strong data entry skills and a professional demeanor, we want to meet you.
Responsibilities
- Accurate Data Entry: Process invoices, expense reports, and client data with a focus on speed and zero errors using MS Excel and Word.
- Communication Management: Screen and route incoming calls, manage emails, and draft professional correspondence on behalf of management.
- Calendar & Scheduling: Maintain the executive calendar, schedule meetings, and coordinate travel arrangements for the department.
- Record Keeping: Organize and maintain both physical and digital filing systems to ensure information retrieval is efficient.
- Customer Support: Serve as the first point of contact for clients and visitors, answering inquiries and providing excellent customer service.
- Report Generation: Compile weekly and monthly reports from various data sources for management review.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Business Administration certification is a plus.
- Experience: Minimum of 1-2 years of experience in administrative support, office management, or data entry.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint) and QuickBooks or similar accounting software is highly preferred.
- Typing Speed: Demonstrated ability to type 45+ WPM with high accuracy.
- Attention to Detail: Exceptional eye for detail and the ability to detect discrepancies in data.
- Soft Skills: Strong interpersonal skills, professional phone etiquette, and the ability to work independently with minimal supervision.