Job Description
Are you an organized and proactive professional seeking a role that offers immediate financial stability? Boston Executive Staffing is currently hiring a dedicated Administrative Assistant to join our thriving team in downtown Boston, MA.
In this pivotal role, you will ensure the smooth operation of our daily office activities. We pride ourselves on our transparent culture and are looking for a candidate who is eager to contribute to a high-performing team. If you excel in a fast-paced environment and want to be paid every week, this is the opportunity for you.
What You Will Do:
- Manage and coordinate complex calendars for senior management.
- Prepare, proofread, and distribute professional correspondence.
- Organize and maintain both digital and physical filing systems.
- Coordinate domestic and international travel arrangements, including flights and itineraries.
- Act as the primary point of contact for incoming calls and visitors.
- Assist with basic bookkeeping tasks, such as expense reporting and invoice processing.
Join us in the heart of Boston and enjoy a modern work environment with a team that values your contributions. Apply today to start your career journey with us!
Responsibilities
- Manage complex calendars and schedule meetings for executive leadership.
- Prepare and distribute professional correspondence, emails, and reports.
- Coordinate travel arrangements, including flights, hotels, and itineraries.
- Greet visitors and direct them to the appropriate department or personnel.
- Maintain and organize digital and physical filing systems for easy retrieval.
- Process invoices and assist with expense reports.
- Act as the primary point of contact for incoming inquiries.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2 years of experience in administrative or executive support roles.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills.
- Strong organizational skills with the ability to multitask effectively.
- Must be detail-oriented and able to maintain strict confidentiality.