Job Description
Join our dynamic team as an Administrative Assistant and experience the convenience of weekly pay! We're seeking a detail-oriented professional to support our Portland office operations. This full-time role offers competitive compensation, growth opportunities, and a collaborative work environment in the heart of downtown Portland.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive team
- Process invoices, expense reports, and financial transactions with precision
- Handle incoming communications, including calls, emails, and correspondence
- Prepare professional documents, reports, and presentations using Microsoft Office Suite
- Maintain organized filing systems (digital and physical) for critical records
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Support HR functions including onboarding, data entry, and benefits administration
Qualifications
- Minimum 2 years administrative experience in a professional setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Detail-oriented with high accuracy in data entry and document preparation
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach with minimal supervision
- Valid Oregon driver's license and reliable transportation