Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in the heart of Philadelphia. This is an excellent opportunity for a detail-oriented professional looking for a flexible schedule within a supportive corporate environment. You will be the backbone of our weekend operations, ensuring seamless workflow and exceptional service to our clients during off-hours.
Our ideal candidate thrives in a fast-paced setting and possesses the ability to manage multiple priorities with ease. Join us to advance your career while enjoying the work-life balance of a weekend role.
Responsibilities
- Manage incoming communications, including answering phones and responding to emails with a professional demeanor.
- Organize and maintain both digital and physical filing systems to ensure efficient document retrieval.
- Perform accurate data entry and prepare routine reports for the management team.
- Assist with scheduling appointments, coordinating meetings, and managing the office calendar.
- Handle general office duties such as mail sorting, supply management, and opening mail.
- Provide administrative support to various departments as needed to ensure smooth daily operations.
Qualifications
- High school diploma or equivalent; Associate’s degree in Business Administration preferred.
- Previous experience as an Administrative Assistant or in a similar support role is required.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Must be available to work weekends (Saturday and/or Sunday).
- Exceptional attention to detail and problem-solving abilities.