Job Description
Are you organized, proactive, and looking for a weekend schedule that fits your lifestyle?
Horizon Administrative Group is seeking a dedicated Weekend Administrative Assistant to join our growing team in Virginia Beach, VA. In this pivotal role, you will ensure our office operates seamlessly during off-hours, providing top-tier support to our staff and clients. If you thrive in a professional environment and want to contribute to a high-performing team without sacrificing your weekdays, we want to hear from you.
What You Will Do:
Responsibilities
- Manage the front desk operations, including answering phones, greeting visitors, and directing inquiries professionally.
- Perform accurate data entry and maintain organized digital and physical filing systems for all departments.
- Schedule and coordinate weekend meetings, ensuring all logistics, materials, and catering are prepared in advance.
- Process incoming and outgoing mail, packages, and deliveries with strict attention to detail and confidentiality.
- Assist with expense reporting, invoice processing, and basic accounting duties using QuickBooks or similar software.
- Prepare and distribute internal memos, newsletters, and reports to ensure team alignment.
- Stock office supplies and maintain a clean, welcoming environment for our weekend staff.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant certification is a plus.
- Minimum of 2 years of professional administrative experience, preferably in a corporate or legal setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a polished professional demeanor.
- Must be available to work every Saturday and Sunday (or rotating weekends) as required.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Ability to handle sensitive information with strict confidentiality and discretion.