Job Description
Are you a highly organized professional seeking a stable, rewarding role with a competitive night shift schedule? Apex Operations Group is currently looking for an experienced Administrative Assistant to join our team in Colorado Springs. In this pivotal role, you will ensure the smooth operation of our office during night hours, supporting our dedicated staff with essential clerical and communication tasks.
We pride ourselves on fostering a supportive work environment where attention to detail is rewarded. If you thrive in a quiet, focused setting and want to be part of a company that values reliability and precision, we want to hear from you.
What You Will Do:
As our Night Shift Administrative Assistant, you will be the face of our operations after hours, managing front desk duties and ensuring all administrative processes run seamlessly.
Responsibilities
- Manage incoming phone calls and emails during night hours, responding promptly to inquiries and directing messages to the appropriate departments.
- Perform accurate data entry and maintain up-to-date digital and physical filing systems for night-shift records.
- Handle incoming and outgoing mail, including courier pickups and package distribution.
- Assist with basic bookkeeping tasks, such as processing petty cash and generating end-of-shift reports.
- Monitor office security systems and ensure the workspace is secure and well-maintained during the night.
- Coordinate with day-shift management to ensure a smooth handover of critical information and tasks.
- Provide general administrative support, including scheduling meetings and preparing necessary documentation.
Qualifications
- High School Diploma or GED equivalent required; Associate’s degree preferred.
- Minimum of 2 years of experience in an administrative support or office assistant role.
- Proven ability to work effectively during night shifts and maintain high energy levels.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Strong verbal and written communication skills with a professional phone manner.
- Excellent organizational skills with the ability to multitask and prioritize tasks efficiently.
- Must pass a background check and drug screening.