Job Description
Join our dynamic team at Baltimore Administrative Solutions, where we value precision, efficiency, and exceptional client service. We're seeking a detail-oriented Administrative Assistant to support our weekend operations in the heart of downtown Baltimore. This role is perfect for professionals who thrive in a fast-paced environment and want to contribute to our mission of delivering seamless administrative support. Enjoy competitive pay, flexible scheduling, and a collaborative workplace culture that recognizes your contributions.
Responsibilities
- Manage incoming communications via phone, email, and virtual platforms with professionalism and urgency
- Coordinate calendars, schedule appointments, and arrange complex travel logistics for executive team
- Prepare and distribute confidential correspondence, reports, and meeting materials
- Maintain digital and physical filing systems with meticulous attention to detail
- Process expense reports, invoices, and purchase orders using proprietary software
- Collaborate with cross-functional teams to ensure seamless weekend operations
- Act as primary point of contact for weekend client inquiries and escalations
Qualifications
- Minimum 2 years of administrative support experience in professional services
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience handling confidential information with discretion
- Ability to work independently with minimal supervision during weekend shifts
- Associate's degree or equivalent professional certification preferred