Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Virginia Beach, VA. If you excel at multitasking, possess a professional demeanor, and are ready to make an immediate impact, we want to hear from you.
In this role, you will serve as the backbone of our daily operations, ensuring that our executive team runs efficiently and that our office functions smoothly. We offer a competitive salary, comprehensive benefits package, and a collaborative work environment.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders.
- Prepare and edit correspondence, memos, reports, and presentations using Microsoft Office Suite.
- Screen and direct phone calls, handling inquiries and routing messages appropriately.
- Handle confidential information with the utmost discretion and maintain organized digital and physical filing systems.
- Assist in the preparation of monthly reports and data entry tasks to ensure accurate record-keeping.
- Plan and coordinate travel arrangements, including flights, hotels, and itineraries.
- Support the executive team with ad-hoc projects and special events as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience (2+ years) as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional phone manner.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Ability to work independently with minimal supervision while adhering to strict deadlines.